DUKE HELLENIC ASSOCIATION
ARTICLE I : NAME
The name of the organization shall be Duke Hellenic Association.
ARTICLE II : PURPOSE
The purpose of the Duke Hellenic Association is as follows:
ARTICLE III : MEMBERSHIP
To foster a sense of Hellenic culture and mutual understanding among
the members of the Duke Hellenic Association and the rest of the Duke
community interested in the Hellenic culture.
To provide, through its officers and its members, formal means of
communication with other Hellenic and International Organizations in
the United States and around the world, as well as encourage exchange
To contribute to the cultural, social, educational and intellectual
life of Duke University.
To welcome and counsel all newly arrived Hellenes (Greek and
Greek-Cypriot) at Duke.
ARTICLE IV : OFFICERS
Membership is generally open to all members of the Duke Community
regardless of race, creed, color, sex, sexual orientation, or physical
disability. In particular:
Membership is open to all members of the Duke community (students,
faculty, staff) of Hellenic origin and their families.
Membership is also open to any other member of the Duke Community who
is interested in the Hellenic culture, wishes to become a member of
the Duke Hellenic Association, and has been recommended by at least
two (2) current members.
Membership can also be awarded as a honorary title by the Duke Hellenic
Association to selected individuals (not necessarily members of the Duke
Community) for their contribution and service to the Association.
All members shall have the same rights and responsibilities within the
Duke Hellenic Association regardless of the initial membership
Any member can resign at any time by providing a request in
ARTICLE V : DEFINITION OF A QUORUM
There shall be six (6) elected officers in the Executive Committee of
the Duke Hellenic Association.
The offices of President, Vise President, Secretary, Treasurer,
Publicity Chair, and Information Technology Coordinator will be filled
by an annual election by the members of the Duke Hellenic Association
as set forth by the By-laws of the Duke Hellenic Association.
If there are vacancies in any of the aforesaid offices, the president
has the right to appoint members to these positions upon consultation
with the other elected Officers.
ARTICLE VI : MEETINGS
For general meetings, one-third of the membership shall constitute a
For meetings of the Executive Committee, the presence of four
Officers, including either the President or the Vice President, shall
constitute a quorum.
ARTICLE VII : RATIFICATION AND AMENDMENTS
A general meeting is to be held at least once each year as provided
for the By-laws of the Duke Hellenic Association. General meetings may
be convened either by the Executive Committee or when requested by one
quarter of the total membership.
The Executive Committee meets at least once a month during the
academic year as provided for by the By-laws of the Duke Hellenic
The Constitution, the By-laws, and amendments to both, shall be
ratified during the Fall and Spring Semesters only, by at least three
quarters of those members present, provided that a notice of the
meeting with a note of intent for ratification is send to all members
at least two weeks in advance, and the texts in question are displayed
for at least two weeks prior to the meeting at a place convenient to
all members, such as the International House bulletin board and the
mailing list of the Association (email@example.com).
DUKE HELLENIC ASSOCIATION
SECTION I: Membership Dues and Donations
SECTION II: Duties of the Officers and the Executive Committee
There are no membership dues for membership to the Duke Hellenic
Donations from individuals and/or organizations are welcome.
B) The Vice President:
Appoints members of the Executive Committee as set forth in the
Constitution of the Association.
Represents the Duke Hellenic Association officially.
Assumes responsibility for the activities of the Duke Hellenic
Convenes and presides over General Meetings.
Convenes and presides over meetings of the Executive Committee.
Performs such other duties as may be prescribed by the Executive
Delegates and empowers temporary committees to report on special
problems to the Executive Committee.
At the expiration of the term, is responsible for the transfer of
records, files, and finances to the newly elected Officers.
C) The Secretary:
Discharges the President's duties in the absence of the
Coordinates the activities of various committees by attending
committee meetings, and through consultations with committee
Performs such other duties as delegated by the President.
D) The Treasurer:
Keeps minutes of the meetings of the Executive Committee and of the
General Meetings and posts them on the mailing list after they are
Keeps a permanent file of the Constitution, the By-laws,
correspondence, and other official documents of the Hellenic
Assumes responsibility for notifying the Officers of the meeting of
the Executive Committee.
Presides over meetings in the absence of the president and the Vice
E) The Publicity Chair:
Proposes a budget for the Association at the first meeting of the
Executive Committee in September.
Monitors the accounts of the Duke Hellenic Association and keeps
records of the incomes and expenditures of the Duke Hellenic
Presents a report of incomes and expenditures at the General Meeting
at least once a year, and to the Executive Committee upon the
President's request, submitting a copy to the Secretary for permanent
F) The Information Technology Coordinator:
Assumes responsibility for the publicity of the Association's
Acts as Election Committee Chairman.
G) The Executive Committee:
Maintains the home page of the Duke Hellenic Association (http://www.duke.edu/web/hellenic/).
Manages and maintains the mailing list of the Duke Hellenic
SECTION III: Meetings
Approves the program of the Duke Hellenic Association.
Consults and approves the recommendations of the Treasurer.
Acts as Election Committee.
Delegates such functions as may be necessary for the functioning of
Impeaches by unanimous vote, excluding the defendant.
Decides by simple majority.
Privileges of the members: One fourth of the membership may call for a
General Meeting. The President convenes and presides over the
Notice of the General Meetings must be mailed to every member at least
three (3) working days in advance of the meeting.
Privileges of the executive Committee: At any time, three Officers may
call for an Executive Committee meeting. The President convenes and
presides over the meeting.
When the intent of such meeting is to impeach the President, the Vise
President convenes and presides over the meeting.
The Officer to be impeached has the right to appear at the
Notice of the Executive Committee meeting for impeachment must be mailed
to every Officer at list six (6) working days prior to the meeting.
SECTION IV: Elections
SECTION V: The Dissolution of the Hellenic Association
Elections are to be held annually within the month of April.
The Elections Committee Chairman is responsible for sending a Notice
of Election to every Member at least two (2) weeks prior to the date
The Notice of Election indicates the offices to be filled by election,
the date and the place of election, and contains a request for
nominations or a procedure for nomination, with an address to which
the nominations are to be mailed.
Any member may be nominated for an office by another member, provided
that both have been members for at least one month prior to the
election. Nominations are to be submitted in writing either by mail,
or in person, to the Elections Committee Chairman.
A member is eligible to vote if he/she has been an active member of
the Association in good standing (membership dues paid) for at least
one (1) month prior to the election.
Upon convening the meeting for elections, the chairman requests
nominations displaying the names of those nominated to the President?s
office. Upon closing the nominations, secret ballots are cast for the
office of President. Nominations are to be re-opened upon the
election of the President for a short time, and the Chairman displays
the names of those nominated for Vice President. Upon closing the
nominations, secret ballots are cast. This procedure shall continue
for the positions of Secretary, Treasurer and Publicity Chair.
It is the privilege of any nominee to request the Chairman the right
to address the electorate for his/her own behalf before the nomination
for the particular office in question is closed. When such privilege
is requested, the Chairman must ask all other candidates contesting
the office whether they wish to exercise their privilege before
closing the nomination. The Chairman has the right to curtail the
length of these speeches.
A person is considering elected by a simple majority vote of the total
votes cast. In the case of a tie, the nominees for the highest number
of votes may re-exercise their privilege of speaking on their own
behalves before the second secret ballots are cast. Only the tied
contenders may be voted for the second time.
Secret ballots are counted by the Election Committee. Any nominee for
President or Vise President may appoint a representative to the
Election Committee to observe the counting of ballots for these
The term of the new Officers begin within one (1) week after the
election date and last until the installation of the new Officers the
A vacancy occurring during the year shall be filled within one (1)
month by election or appointment, according to the office. The
President may appoint a temporary replacement with the consultation of
the Executive Committee. The Officer shall assume his/her
If the creation of any committees is warranted, the President may
appoint the appropriate chairpersons with the consultation of the
Executive Committee. If the selection of a committee chairperson is
to be changed from appointment to election, it must have the unanimous
approval of the Executive Committee and the Faculty Advisor of the
Should the Hellenic Association cease to function, all assets are
to be transferred to the International Office, Duke University.
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